Bernd Kemmler - SharePoint experiences: SPD

Create a new Visio diagram

Choose Microsoft SharePoint Workflow

The following Actions are supported by Visio to design a workflow:

After you designed the workflow do not forget to add an start and an end to the workflow

Export the workflow in the Visio Workflow Interchange format

Open SharePoint Designer and connect to the site collection where you want to enable the Visio workflow

Open up the workflow site objects and click on the button "Import from Visio"

Select the vmi file create and exported with Visio

After choosing the workflows file a wizard will be started

You can define the name for the workflow and choose the type

Bound to a list or library or
Reusable (all or specific content type)

SharePoint Designer is preparing the workflow configuration

The following pictures shows the workflow designed in Visio. You can now change the name (ID3) and all blue underline terms and configure the actions.

For example

increment a variable
copy the current item to the calendar list
replace contribute permissions of the current item to read permissions
the finally send a mail to the administrator

If there is a error in the workflow definition, you will get the following error message.

Save the xoml file to SharePoint.

After saving the workflow you can configure it with SharePoint Designer

And now we will test the workflow. First of all we need a element in the calendar list

And now we need to start the new workflow

Click on SharePoint Workflow

And click on Start

After starting we can have a look to the workflow history

Here we can see the SharePoint Designer/Visio workflow completed

In my environment if you want to see the workflow diagram i get a unexpected error.

This is the complete web page

First create a "lite" master call blank.master

<%-- Identifies this page as a .master page written in Microsoft Visual C# and registers tag prefixes, namespaces, assemblies, and controls. --%>

<%@ Master language="C#" %>

<!DOCTYPE html PUBLIC "-//W3C//DTD HTML 4.01 Transitional//EN" "http://www.w3.org/TR/html4/loose.dtd">

<%@ Import Namespace="Microsoft.SharePoint" %>

<%@ Register Tagprefix="SPSWC" Namespace="Microsoft.SharePoint.Portal.WebControls" Assembly="Microsoft.SharePoint.Portal, Version=12.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c" %>

<%@ Register Tagprefix="SharePoint" Namespace="Microsoft.SharePoint.WebControls" Assembly="Microsoft.SharePoint, Version=12.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c" %>

<%@ Register Tagprefix="WebPartPages" Namespace="Microsoft.SharePoint.WebPartPages" Assembly="Microsoft.SharePoint, Version=12.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c" %>

<%@ Register Tagprefix="PublishingWebControls" Namespace="Microsoft.SharePoint.Publishing.WebControls" Assembly="Microsoft.SharePoint.Publishing, Version=12.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c" %>

<%@ Register Tagprefix="PublishingNavigation" Namespace="Microsoft.SharePoint.Publishing.Navigation" Assembly="Microsoft.SharePoint.Publishing, Version=12.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c" %>

<%@ Register TagPrefix="wssuc" TagName="Welcome" src="~/_controltemplates/Welcome.ascx" %>

<%@ Register TagPrefix="wssuc" TagName="DesignModeConsole" src="~/_controltemplates/DesignModeConsole.ascx" %>

<%@ Register TagPrefix="PublishingVariations" TagName="VariationsLabelMenu" src="~/_controltemplates/VariationsLabelMenu.ascx" %>

<%@ Register Tagprefix="PublishingConsole" TagName="Console" src="~/_controltemplates/PublishingConsole.ascx" %>

<%@ Register TagPrefix="PublishingSiteAction" TagName="SiteActionMenu" src="~/_controltemplates/PublishingActionMenu.ascx" %>

<%-- Uses the Microsoft Office namespace and schema. --%>

<html>

<SharePoint:RobotsMetaTag runat="server"/>

<%-- The head section includes a content placeholder for the page title and links to CSS and ECMAScript (JScript, JavaScript) files that run on the server. --%>

<asp:ContentPlaceHolder runat="server" id="head">

<title>

<asp:ContentPlaceHolder id="PlaceHolderPageTitle" runat="server" />

</title>

</asp:ContentPlaceHolder>

<Sharepoint:CssLink runat="server"/>

<asp:ContentPlaceHolder id="PlaceHolderAdditionalPageHead" runat="server" />

</head>

<%-- When loading the body of the .master page, SharePoint Server 2007 also loads the SpBodyOnLoadWrapper class. This class handles .js calls for the master page. --%>

<%-- The SPWebPartManager manages all of the Web part controls, functionality, and events that occur on a Web page. --%>

<WebPartPages:SPWebPartManager runat="server"/>

<PublishingSiteAction:SiteActionMenu runat="server"/>

<PublishingWebControls:AuthoringContainer id="authoringcontrols" runat="server">

<PublishingConsole:Console runat="server" />

</PublishingWebControls:AuthoringContainer>

<%-- The PlaceHolderMain content placeholder defines where to place the page content for all the content from the page layout. The page layout can overwrite any content placeholder from the master page. Example: The PlaceHolderLeftNavBar can overwrite the left navigation bar. --%>

<asp:ContentPlaceHolder id="PlaceHolderMain" runat="server" />

<asp:Panel visible="false" runat="server">

<%-- These ContentPlaceHolders ensure all default SharePoint Server pages render with this master page. If the system master page is set to any default master page, the only content placeholders required are those that are overridden by your page layouts. --%><asp:ContentPlaceHolder id="PlaceHolderSearchArea" runat="server"/><asp:ContentPlaceHolder id="PlaceHolderTitleBreadcrumb" runat="server"/><asp:ContentPlaceHolder id="PlaceHolderPageTitleInTitleArea" runat="server"/><asp:ContentPlaceHolder id="PlaceHolderLeftNavBar" runat="server"/><asp:ContentPlaceHolder ID="PlaceHolderPageImage" runat="server"/><asp:ContentPlaceHolder ID="PlaceHolderBodyLeftBorder" runat="server"/><asp:ContentPlaceHolder ID="PlaceHolderNavSpacer" runat="server"/><asp:ContentPlaceHolder ID="PlaceHolderTitleLeftBorder" runat="server"/><asp:ContentPlaceHolder ID="PlaceHolderTitleAreaSeparator" runat="server"/><asp:ContentPlaceHolder ID="PlaceHolderMiniConsole" runat="server"/><asp:ContentPlaceHolder id="PlaceHolderCalendarNavigator" runat ="server" /><asp:ContentPlaceHolder id="PlaceHolderLeftActions" runat ="server"/><asp:ContentPlaceHolder id="PlaceHolderPageDescription" runat ="server"/><asp:ContentPlaceHolder id="PlaceHolderBodyAreaClass" runat ="server"/><asp:ContentPlaceHolder id="PlaceHolderTitleAreaClass" runat ="server"/><asp:ContentPlaceHolder id="PlaceHolderBodyRightMargin" runat="server" /></asp:Panel>

</form>

</body>

</html>

Create a new file an call it blank.master with SharePoint Designer under

_catalogs/masterpage